If, having held a meeting with an employee under the statutory time to train procedure, you take the decision to reject their application, you need to notify them of this in writing within 14 days, setting out the business grounds on which the application is declined and why those grounds apply in the circumstances.
Details of rejection
If the employee’s request for time to train is refused, you must inform the employee of your decision in writing, setting out:
• on which business ground(s) the request is being turned down
• a sufficient explanation as to why the business ground(s) applies in the circumstances
• the appeal procedure
• the date of your decision notice.
Grounds for refusal
You are entitled to refuse an application provided the reason for refusal falls under one of the nine permissible statutory grounds. These are:
You can also specify more than one ground in your rejection letter.
You then need to go on to provide a sufficient written explanation to the employee of why the particular ground(s) applies in the circumstances - a couple of paragraphs should suffice to explain your business decision.