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Introduction to this document

Flow chart - first aid personnel needs

Your first aid needs will vary depending on the size and nature of your business. To help you identify them, we’ve created an easy-to-use flow chart to assist you.

Identifying personnel needs

Once you’ve assessed your organisational structure and working practices, you need to consider what you need in terms of first aid trained personnel. Again, there’s no specific legal requirement other than to provide “adequate and appropriate” first aid. However, the Approved Code of Practice gives recommendations on the ratio of staff to appointed persons and/or first aiders. Whilst following it isn’t a legal requirement, you will be assessed against it in the event of a problem. For this reason, it may be helpful to refer to a flow chart of First Aid Personnel Needs, which is based on this guidance document.

Using the chart

The flow chart is designed with five columns, the top of each one asking a question. Next you should establish how many employees you have. What you should consider here is not necessarily the total number of staff you employ, but the maximum number of people that will be at your site at any one time. Along with numbers of staff, the flow chart prompts you to consider other factors such as the likelihood of an accident or illness occurring. In the fifth column you are directed to consider other factors that may influence the number of first aiders or type of training.