Revocation of proxy appointment

Shareholders have the right to appoint proxies to attend a meeting on their behalf. What if they can attend after all?

Withdrawing the appointment

A shareholder who has appointed a proxy can revoke the appointment at any time before the meeting. They should do so by submitting a notice to the company revoking the appointment before the meeting starts. However, a shareholder always retains the right to attend the meeting, even if they have not notified the company in advance. If this happens and the proxy casts a vote on behalf of the shareholder as well as the shareholder casting their own vote, the vote cast first will be counted.

Record keeping

Many companies keep a register of proxy appointments to help them monitor the quorum at the meeting and count votes on the resolutions. Any revocations received can easily be noted in the register to keep track of which appointments are still valid.