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					                    	<a href="/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/models/f-56170">Time off and holidays</a> &raquo;
                        
                        
                        
                        
            <span>Letter rejecting holiday request</span>
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            <div class="dfb_head gen_head">&nbsp;<div class="dfb_head_title"><h2 class="dfb_color">Documents for Business</h2>In excess of 1,000 customisable documents covering every conceivable business issue.</div></div>            	<div class="grid_8 alpha"><div class="doc_box shadow borderSolid"><h2 class="doc_header borderBottom dfb_color dfb_border">Introduction to this document</h2><div><h1 class="Introtitle" style="margin-right:26.05pt"><span style="font-family:Arial">Letter rejecting </span><span style="font-family:Arial">holiday</span><span style="font-family:Arial"> request</span></h1><p class="Introintroduction" style="margin-right:26.05pt"><span>There are many reasons why you might need to reject an employee's paid annual leave request, even if they've given you sufficient notice of their proposed days off. In this situation, you should always explain why it's not p</span><span>ossible to accommodate it. Our letter rejecting annual leave r</span><span>equest allows you to do this.</span></p><p class="Introsubtitle1" style="margin-right:26.05pt"><span>Sorry, no holiday </span></p><p class="Introbody" style="margin-right:26.05pt"><span>Sometimes, you'll have no choice but to reject an employee's request for annual leave. This could be because the:</span></p><ul type="disc" style="margin:0pt; padding-left:0pt"><li class="Introbody" style="margin-right:26.05pt; margin-left:44.56pt; padding-left:9.44pt; font-family:serif; -aw-font-family:'Symbol'; -aw- -aw-number-format:''"><span style="font-family:Helvetica">employee hasn't accrued sufficient time off</span><span style="font-family:Helvetica"> </span><span style="font-family:Helvetica">(relevant in the first year of employment)</span></li><li class="Introbody" style="margin-right:26.05pt; margin-left:44.56pt; padding-left:9.44pt; font-family:serif; -aw-font-family:'Symbol'; -aw- -aw-number-format:''"><span style="font-family:Helvetica">dates requested fall at a particularly busy time for your business</span></li><li class="Introbody" style="margin-right:26.1pt; margin-left:44.56pt; padding-left:9.29pt; font-family:serif; -aw-font-family:'Symbol'; -aw- -aw-number-format:''"><span style="font-family:Helvetica">available leave during that period has already been allocated to other employees </span><span style="font-family:Helvetica">or managers</span></li><li class="ListParagraph" style="margin-right:26.1pt; margin-left:44.56pt; margin-bottom:8.5pt; text-align:justify; padding-left:9.29pt; font-family:serif; letter-spacing:-0.15pt; -aw-font-family:'Symbol'; -aw- -aw-number-format:''"><span style="font-family:Helvetica">employee has provided insufficient notice of their annual leave request</span></li><li class="Introbody" style="margin-right:26.05pt; margin-left:44.56pt; padding-left:9.44pt; font-family:serif; -aw-font-family:'Symbol'; -aw- -aw-number-format:''"><span style="font-family:Helvetica">employee has insufficient annual leave remaining in the current holiday year.</span></li></ul><p class="Introbody" style="margin-right:26.05pt"><span>Either way, you should write to the employee notifying them that their request has been rejected and explain the reasons why. Our </span><span style="font-weight:bold">Letter Rejecting </span><span style="font-weight:bold">Holiday</span><span style="font-weight:bold"> Request</span><span> will help you here - just delete the reasons that don't apply.</span></p><p class="Introbody" style="margin-right:26.05pt; page-break-after:auto"><span>&#xa0;</span></p><p class="Introsubtitle1" style="margin-right:26.05pt"><span>Breaking the rules  </span></p><p class="Introbody" style="margin-right:26.05pt"><span>If the employee hasn't accrued sufficient paid leave, or has taken too much time off already, you can offer them unpaid leave (provided it suits your business needs). </span></p><p class="Introbody" style="margin-right:26.05pt; page-break-after:auto"><span>However, if the employee goes ahead and takes the time off anyway, e.g. they simply don't show up at work or miraculously come down with a "bug" and phone in sick, you can investigate this as a potential disciplinary matter. This will be easy to identif</span><span>y if you follow a robust return to </span><span>work interview process. Where time off has been taken without your permission or a reasonable excuse, it can amount to gross misconduct and warrant summary dismissal.</span></p><p class="Introbody" style="margin-right:26.05pt; page-break-after:auto"><span style="font-family:Arial">&#xa0;</span></p><p class="Introbody" style="margin-right:26.05pt; page-break-after:auto"><span style="font-family:Arial">&#xa0;</span></p><p class="Introbody" style="margin-right:26.05pt; page-break-after:auto"><span style="font-family:Arial">&#xa0;</span></p></div></div></div><div class="grid_4 omega"><div class="doc_box roundBig borderSolid metadata"><h3 class="doc_header borderBottom dfb_color dfb_border">Document</h3><div class="borderSolid shadow floatLeft"><img src="https://d3sxy2z0ijo7zx.cloudfront.net/alf/uk/thumbs/096/231096.png" alt="Letter rejecting holiday request" /></div><div class="clear"></div><div class="centerText"><a href="/login/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/letter_rejecting_holiday_request/models/doc-kt_56170_231096_14504" class="roundBig doc_download">Download now</a><a href="#" class="small dfb_color" id="altdownload">Problems downloading ZIP files?</a></div><span class="docdate floatLeft">21.06.2016</span><div class="clear"></div><div><strong>File size:</strong> 36.50K</div><div class="floatLeft"><strong># Pages:</strong> </div><div class="floatRight"><strong>Format:</strong> <img src="/images/documents/ico/doc.gif" alt="Word document" title="Word document"/></div><div class="clear"></div></div><div id="reldocs" class="doc_box roundBig borderSolid doc_rel"><h3 class="doc_header borderBottom dfb_color dfb_border">Related documents</h3><ul class="ul_doc_rel"><li><a href="/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/holiday_request_form/models/doc-kt_56170_231099_2021">Holiday request form</a></li><li><a href="/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/letter_rejecting_request_for_a_sabbatical/models/doc-kt_56170_231097_14506">Letter rejecting request for a sabbatical</a></li></ul></div></div><div class="clear"></div><div id="ctaltdownload" class="roundBig doc_alt_download"><div class="doc_alt_download_left floatLeft dfb_color">Download each file separately</div><div class="floatRight"><a href="#" id="altdownloadclose" title="Close">X</a></div><div class="clear"></div><div id="ctaltdownload_int" class="doc_alt_download_int">	<div class="borderSolid shadow floatLeft"><img src="https://d3sxy2z0ijo7zx.cloudfront.net/alf/uk/thumbs/096/231096.png" alt="Letter rejecting holiday request" /></div><div class="floatLeft"><ul><li class="pdf"><a class="dfb_color" href="/login/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/letter_rejecting_holiday_request/models/doc-kt_56170_231096_14504">Document introduction</a></li><li class="doc"><a class="dfb_color" href="/login/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/letter_rejecting_holiday_request/models/doc-kt_56170_231096_14504">Document in Word format</a></li><li class="pdf"><a class="dfb_color" href="/login/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/letter_rejecting_holiday_request/models/doc-kt_56170_231096_14504">Document in PDF format</a></li><li class="pdf"><a class="dfb_color" href="/login/documents_for_business/workplace_and_environment/hr/time_off_and_holidays/letter_rejecting_holiday_request/models/doc-kt_56170_231096_14504">General information about this document</a></li></ul></div><div class="clear"></div></div></div>

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